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Executive Assistant to the Vice-Chancellor & President

Apply now Job no: 504610
Work type: Full Time
Vacancy type: Internal Vacancy, External Vacancy
Categories: Administration

  • Appointment Type:  Full-time, continuing

The Role

The Vice-Chancellor & President (Vice-Chancellor) is the Chief Executive of the University, with overall responsibility for its academic, research, administrative, financial and development strategies. The Office of the Vice-Chancellor is currently seeking an experienced and committed Executive Assistant to join the team.

Reporting to the Director and Chief of Staff, Office of the Vice-Chancellor, you will:

  • Manage and maintain the Vice-Chancellor’s electronic diary.
  • Plan, book and manage the Vice-Chancellor’s complex international and domestic travel schedule.
  • Organise on and off-site meetings including arranging all bookings, catering, transport, appropriate resourcing, travel and accommodation.
  • Liaise with stakeholders both internal and external.
  • Prepare relevant documentation required by the VC for boards, committees, conferences and other commitments.
  • Liaise with staff in relevant areas to ensure appropriate flow of information.
  • Research and source background material for meetings and conferences.
  • Provide status updates relating to events, meetings and other activities.
  • Have experience in delivering end-to-end event management for small, high-end events on and off-site.
  • Prepare confidential correspondence for internal and external stakeholders.
  • Maintain office documentation and filings systems.

About You

Naturally, the highest levels of integrity and discretion are essential in successfully fulfilling this role. You will enjoy working in a fast-paced and challenging environment and be happiest when you have a number of conflicting deadlines to meet. You will demonstrate strong organisational and prioritisation skills, and showcase your administrative flair.  Your experience in providing C-Suite executive support and understanding how to anticipate changing needs in such an environment will be essential.

You will be part of a small and close-knit team with a great culture. Your calm, proactive and collaborative nature, excellent communication skills, flexibility and professionalism will enable you to thrive in this role.

About Us

The Office of the Vice-Chancellor is responsible for providing the Vice-Chancellor with information, data and support to develop strategy, inform critical University decisions and manage significant internal and external stakeholder relationships with the sector, government, and industry both nationally and internationally.

All members of the office also work collaboratively with other offices of the University on a day-to-day basis and on projects of key strategic importance to the University. We are a small, high-performing team with a collegial culture.

As a university, Macquarie is engaged with the real and often complex problems and opportunities that define our lives. Since our foundation 54 years ago, we have aspired to be a different type of university. Over the years, we’ve grown to become the centre of a vibrant local and global community. Connect with us today.

To Apply

To be considered for this position, please apply online and attach your resume and a separate cover letter that outlines how you meet to the selection criteria below:

  • Demonstrated EA experience, supporting senior management
  • Possess first-class diary management skills at C-Suite level.
  • Demonstrated high levels of professionalism and discretion in working with sensitive and confidential matters.
  • Demonstrated experience in working with travel providers in arranging complex multi-country itineraries.
  • Ability to prioritise conflicting demands and work under pressure
  • Experience working collaboratively in a close-knit team environment.

For further information regarding this role please view the position description below:

Position Description: Download File Executive Assistant.pdf

General Enquiries: Selma Tas,

Role Specific Enquiries:  Alex McCrostie,

Location: Macquarie University, North Ryde NSW 2109

Macquarie University is committed to Equity, Diversity and Inclusion. We value individual difference and recognise the strength of a vibrant, diverse and inclusive workforce where the backgrounds, perspectives and experiences of our staff are a driving force for collaboration, innovation and impact.

We work to ensure genuine equality of opportunity for people regardless of their gender, age, cultural background, sexual orientation, gender identity, disability and/or family status, and we encourage you to apply for a position at Macquarie University.


Advertised: AUS Eastern Daylight Time
Applications close: AUS Eastern Daylight Time

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